How we verify suppliers
Before it can answer a tender, every company is verified by the PamojaBid team: official numbers, documents, shareholders, managers and the signatory’s mandate.
My company › Verification
Example
Example · verification file
Registration numbers — done
Required documents — done
Shareholders (100 % in total) — done
Managers — done
A signatory with their mandate — to do
Upload the mandate or the articles that name the person who signs bids
From sign-up to verification
- Build the fileThe company enters its RCCM, ID Nat and NIF numbers, uploads its documents, declares its shareholders and managers, and names a signatory with their mandate.
- Review by our teamA member of the PamojaBid team checks every document and every mandate. They can ask for changes; the file then goes back to the company.
- A reasoned decisionThe company is verified or rejected. A request for changes or a rejection is sent to the owners with its reason.
- Staying currentA renewed document is reviewed in turn. Meanwhile, the previous verified version stays valid until its expiry date.
What we check
Every file is reviewed by a member of our team, from the documents uploaded. Verification is free: PamojaBid never asks a supplier for money to be verified.
Numbers that match
The RCCM, ID Nat and NIF numbers must match the documents. A number already verified for another company blocks approval.
Capital and managers
From the articles and the share register, we review whether the capital is mostly Congolese-owned and whether the managers are Congolese.
The signatory’s mandate
The person who signs bids must hold a verified mandate in force, backed by a written mandate or by the articles.
A review without conflict of interest
Before approving, the team member declares they have no conflict of interest with the company. Their decision is written to the audit log.
Documents and their validity
When a document expires, its expiry date is set at upload: read from the document or counted from its issue date. A document that has already expired is refused.
Articles of association
Required for verification. They can also name the signatory.
Share register
Required for verification. It backs the declaration of shareholders and their stakes.
ARSP certificate
Required for verification and for every tender. Its expiry date is the one printed on the certificate.
Signatory’s mandate
Names the person authorised to sign bids, with the dates it is valid.
Tax clearance (quitus fiscal)
Required when the buyer adds it to a tender. PamojaBid treats it as valid for 12 months from its issue date.
CNSS certificate
Required when the buyer adds it to a tender. PamojaBid treats it as valid for 3 months from its issue date.
Checks against official sources
During the review, our team members compare the documents with public sources. These checks are done manually: the platform is not connected to these administrations.
The ARSP public register
The list of registered companies published on arsp.cd confirms ARSP registration, the RCCM, the NIF and, where it is shown, the certificate’s expiry date.
DGI authentication
A tax certificate is authenticated on the DGI’s verification service (dgi.gouv.cd), by its QR code or its reference.
The issuing office
When a document raises a doubt, we contact the office that issued it: CNSS, INPP, ONEM or the notary.
What the platform enforces
The software applies these rules to every company and every bid.
- No approval while a number, a required document or a signatory’s mandate in force is missing, or while a document still awaits a decision
- A document past its expiry date is refused at upload
- A renewed document only replaces the old one once verified
- A bid cannot be submitted while a document the tender requires is missing, expired or awaiting verification — the supplier sees this before answering
- A company can be suspended, with a reason given to its owners
Let’s talk about your first pilot site
A demo on one of your past tenders, with your compliance team. Write to us at contact@pamojabid.com.