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Proof of every decision made at your sites

Your sites keep running their local tenders. Head office gets what was missing: a complete, verifiable record of who bid, who saw the bids and who awarded.

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PamojaBid

Tenders › AO-2026-014 › Audit log

Example

Audit log · AO-2026-014

Chain intact
  • When and who
    18 Nov 2026 · 10:41Approver
    Action
    Award confirmed with an authenticator code
    Fingerprint
    7c1e…a904
  • When and who
    16 Nov 2026 · 15:12Evaluator
    Action
    Bid analysis report opened
    Fingerprint
    3b9d…11fe
  • When and who
    14 Nov 2026 · 09:05Procurement officer
    Action
    No link with the bidders declared, bids opened
    Fingerprint
    e42a…6c3b
  • When and who
    10 Nov 2026 · 18:47Supplier’s signatory
    Action
    Bid submitted and sealed, receipt sent
    Fingerprint
    90fd…2e17
  • When and who
    03 Nov 2026 · 11:20Procurement officer
    Action
    Amendment no. 1 published: deadline moved
    Fingerprint
    51a0…c8d2
  • When and who
    27 Oct 2026 · 08:58Procurement officer
    Action
    Tender published to invited suppliers
    Fingerprint
    b7c3…0f41

A disputed award, and no proof

A losing supplier disputes the award of a US$400,000 maintenance contract and writes to group management. The site is asked who received the bids, when they were opened and why the winner won. The answers are spread across three inboxes, one of them belonging to a buyer who has left.

With PamojaBid

  • Every bid carries a submission time and a receipt
  • The opening is recorded with the no-link declaration of the person who did it
  • The award carries the approver’s name and confirmation

What PamojaBid gives you

  • A log nobody can quietly edit

    Every action is recorded under the name of the person who took it; any change or deletion shows.

  • Sealed bids

    No page shows a bid before the deadline, to the buyer or to the PamojaBid team.

  • Conflict declaration

    Opening bids requires declaring no link with the bidders.

  • Award by an approver

    The award is confirmed by an approver with a code from their authenticator, then recorded in the log.

Security and compliance: your questions

See security

  • Where is the data hosted?

    Hosting location, encryption and backups are described in our security file, sent to your IT team on request.

  • What do we hand to an auditor?

    Each tender’s history, the analysis reports as PDF and, with the Price intelligence add-on, the integrity report as PDF and CSV.

  • How is access managed?

    By role in each organisation (procurement, evaluator, approver, compliance, auditor), with two-factor authentication to publish and award.

  • What about our ERP (SAP, Coupa, Oracle)?

    PamojaBid covers the local tender. Your orders, invoices and payments stay in your ERP.

A rollout your sites accept

PamojaBid is presented to sites as protection: proof that they followed the rules.

  • Start with one pilot site, for its next three to five tenders
  • Your sites keep running their tenders; your procurement tools stay in place
  • We help your current suppliers by WhatsApp, by phone and on site
  • With the Price intelligence add-on, an integrity report for head office

For any one of your local contracts, can you prove who bid, who saw the bids before the deadline, and why the winner won?

The question your compliance team asks

The modules that matter to you

Let’s talk about your first pilot site

A demo on one of your past tenders, with your compliance team. Write to us at contact@pamojabid.com.

Request a demo