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Audit a tender without having to rebuild it

Everything an auditor asks for is recorded as it happens, under each person’s name: publication, questions, opening, analysis, award.

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PamojaBid

Tenders › AO-2026-014 › Audit log

Example

Audit log · AO-2026-014

Chain intact
  • When and who
    18 Nov 2026 · 10:41Approver
    Action
    Award confirmed with an authenticator code
    Fingerprint
    7c1e…a904
  • When and who
    16 Nov 2026 · 15:12Evaluator
    Action
    Bid analysis report opened
    Fingerprint
    3b9d…11fe
  • When and who
    14 Nov 2026 · 09:05Procurement officer
    Action
    No link with the bidders declared, bids opened
    Fingerprint
    e42a…6c3b
  • When and who
    10 Nov 2026 · 18:47Supplier’s signatory
    Action
    Bid submitted and sealed, receipt sent
    Fingerprint
    90fd…2e17
  • When and who
    03 Nov 2026 · 11:20Procurement officer
    Action
    Amendment no. 1 published: deadline moved
    Fingerprint
    51a0…c8d2
  • When and who
    27 Oct 2026 · 08:58Procurement officer
    Action
    Tender published to invited suppliers
    Fingerprint
    b7c3…0f41

An audit that takes weeks

Internal audit reviews the year’s local contracts. For each one, emails, paper bids and comparison sheets must be gathered, then taken on trust that nothing has been changed since.

With PamojaBid

  • Every tender’s history already exists
  • Each event is linked to the one before: an edit shows
  • The auditor reads everything and can change nothing

What PamojaBid gives you

  • A log nobody can quietly edit

    Each event is linked to the one before by a fingerprint: a change or a deletion shows.

  • Auditor role

    The auditor reads everything that needs auditing, without being able to change anything.

  • Separation of roles

    Whoever reads the integrity report does not run tenders or evaluate bids.

  • Conflict declarations

    Opening bids requires declaring no link with the bidders.

Security and compliance: your questions

See security

  • Where is the data hosted?

    Hosting location, encryption and backups are described in our security file, sent to your IT team on request.

  • What do we hand to an auditor?

    Each tender’s history, the analysis reports as PDF and, with the Price intelligence add-on, the integrity report as PDF and CSV.

  • How is access managed?

    By role in each organisation (procurement, evaluator, approver, compliance, auditor), with two-factor authentication to publish and award.

  • What about our ERP (SAP, Coupa, Oracle)?

    PamojaBid covers the local tender. Your orders, invoices and payments stay in your ERP.

Evidence produced by everyday use

Nothing to prepare before an audit: the platform records continuously.

  • The history of every tender, drawn from the audit trail
  • Every time a document is opened is itself recorded
  • Glory’s reads and actions are recorded like the screens’
  • With the Price intelligence add-on, an integrity report as PDF and CSV

Who saw the bids before the deadline? Nobody, and you can prove it.

What your audit can finally state

The modules that matter to you

Let’s talk about your first pilot site

A demo on one of your past tenders, with your compliance team. Write to us at contact@pamojabid.com.

Request a demo