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Safeguards enforced by the software

The bids, documents and decisions of your contracts deserve better than an inbox. Here is what the platform guarantees, on every tender.

PamojaBid

Tenders › AO-2026-014 › Audit log

Example

Audit log · AO-2026-014

Chain intact
  • When and who
    18 Nov 2026 · 10:41Approver
    Action
    Award confirmed with an authenticator code
    Fingerprint
    7c1e…a904
  • When and who
    16 Nov 2026 · 15:12Evaluator
    Action
    Bid analysis report opened
    Fingerprint
    3b9d…11fe
  • When and who
    14 Nov 2026 · 09:05Procurement officer
    Action
    No link with the bidders declared, bids opened
    Fingerprint
    e42a…6c3b
  • When and who
    10 Nov 2026 · 18:47Supplier’s signatory
    Action
    Bid submitted and sealed, receipt sent
    Fingerprint
    90fd…2e17
  • When and who
    03 Nov 2026 · 11:20Procurement officer
    Action
    Amendment no. 1 published: deadline moved
    Fingerprint
    51a0…c8d2
  • When and who
    27 Oct 2026 · 08:58Procurement officer
    Action
    Tender published to invited suppliers
    Fingerprint
    b7c3…0f41

Proof for every decision

Every step of a tender leaves a record under the name of the person who took it. This is what you hand to an auditor.

  • Sealed bids

    Files, file names and prices encrypted, with keys kept apart, until the deadline.

  • A log nobody can quietly edit

    Every action is recorded under the name of the person who took it; any change or deletion shows.

  • Conflict declaration

    Opening the bids requires declaring no link with the bidders.

  • Two-factor authentication

    Publishing requires two-factor authentication; awarding also asks for an authenticator code.

  • Scanned files

    Every uploaded file is scanned for malware before it is stored.

  • Verified companies

    Official documents and the signatory’s mandate checked by our team; one registration number, one company.

  • Private conversations

    A conversation with Glory stays private to its author; only saved documents are shared.

  • Roles and separation

    Each member acts within their role; whoever prepares need not be whoever approves.

Who can do what

Each person acts for their organisation, within their role, and every action carries their name.

  • Sign-in with a one-time code sent by email, no password
  • Two-factor authentication required to publish, and an authenticator code to award
  • Separate roles for procurement, evaluation, approval, compliance and audit
  • The PamojaBid team works in a separate application, with two-factor authentication

Let’s talk about your first pilot site

A demo on one of your past tenders, with your compliance team. Write to us at contact@pamojabid.com.

Request a demo